Roane State Community College

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Oak Ridge Branch Campus
Information for Faculty Teaching in Oak Ridge
Information for Faculty Teaching in Oak Ridge

Room Scheduling

Credit Classrooms

Unless you let us know about specific needs by using the online room request form, we’ll schedule your classroom based on the number of students only.  Having your information early will help us plan ahead to get you the room you want and keep you informed if there are changes.

 

You may look in your Raidernet account to see classroom assignments as soon as they are made.  Final classroom assignments are generally posted about a week before the first day of classes. Please note that classrooms may change as long as students are able to enroll. It is a good idea to check RaiderNet again right before your first class.

 

If you want students to have access to a lab outside of class, you must submit a list of all students who need access to the Campus Police each semester.  Many of our labs have special equipment in them and are kept locked outside of class time for security reasons.  To allow your students access, send a list of your students that need access to the Oak Ridge Campus Police.  If students are not on the list, they will not be allowed to access those labs.

 
Classrooms for Other Activities

"Extra Activities" are one-time or short-term (less than a semester) use of a room. These may include review sessions, non-credit classes, club meetings, small-group conferences, or guest presentations.

It is important that we have your activity on our schedule. This will help us clear the building in the event of an emergency, contact students or faculty in the event of a personal emergency, avoid interruptions of your event by the cleaning staff, and preclude that room being used by another faculty member or event which has gone through the scheduling process.

Extra activities will appear on the Event Horizon Calendar.

 

To schedule your activity, please use one of the online scheduling tools.

You may self-schedule the following rooms on Event Horizon [click takes you Event Horizon log-in]:

The Atrium is a large area that may be reserved in sections.

Atrium-1 (in front of Library entrance)
Atrium-2 (facing Library, to the left of the Library entrance)
Atrium-3 (facing Library, to the right of the Library entrance)

C-113 Computer Lab
F-100A The Nook - Large conference/meeting room
Manly Art Gallery
Visitor's Lobby

 

For all other areas, you must use the online form [click takes you to room reservation form].

 

You may look online to find out if your request has been scheduled.  Extra activities will appear on the Event Horizon Calendar (click and scroll down to select Oak Ridge).  If you have a deadline you need to know your room assignment by, please note this on the form.  Otherwise you will have at least two working days’ notice of your assignment.

Revisions to your online form will be treated as a new request, and will be completed after prior reservations have been completed.

 

You will receive an email letting you know the status of your request as soon as we are able to schedule it. Should you have a deadline, please indicate this on the online form.

 

Not sure where something is?  Click here for a campus map.

 

 

Instructor Late/Absent

Contact your division at the Roane County campus know if you are unable to meet your class for the whole or part of your class time. This will help them get quickly the information to your students and to us.  When the division notifies us, we will post a sign informing the students.

Please give the following information for each class that you will miss/be late to:

Your name.
The complete course title with course and section number (CLASS 101 025).
The room number your class is meeting in (or your office number if this pertains to office hours)
What day (if other than "today") the class is held. If you are not meeting your class(es) for more than one day, please provide all necessary dates.
The time your class(es) meet(s). 
If you are not meeting just one class OR you are not meeting any of your classes for a given day.
If you have a brief message for the students (for instance, to check Momentum for an assignment), that may be included on the posted sign.

If you need someone to give a test in your absence, please make arrangements with another faculty member or with the Testing Center if you wish to have a test proctored.

Guest Lecturers or Special Class Events

Please make sure the staff at the Oak Ridge Frontline know about special events your class is having, like a guest or substitute lecturer, an outing, or a library day. This will help us direct students who may have missed the announcement.  If you need a room for a special class event, please use the online form to schedule an area.

 

Adjunct or Visiting Faculty Facilities

Open cubicles for adjunct or visiting faculty are available in both buildings.  In the Coffey-McNally Building, cubicles B-133B through B-133H are open.  In the Goff Building, cubicles 208-3 through 208-6 are open.  Cubicles 208-1 and 208-2 are WiFi desks where you can sit with your own laptop.  Please note:  B-133K through B-133R and 208-7 through 208-10 are permanently assigned to specific faculty and are not open for your use.

WiFi is available throughout the building, so you are welcome to bring your laptop and use it as a portable office.
Please make sure you are checking your RaiderNet messages and voicemails regularly, as we advise students to get in touch with you via voicemail or email.
There are lockers for employee use in the Coffey-McNally Building.  Lockers are re-assigned each year on a first-come, first-served basis.  One set of lockers are located near B-133, with another set upstairs in the H Faculty Wing.  You may request a locker assignment by contacting the Campus Police at extension 2020.


Mail Procedures

Incoming Employee Mail
Mailboxes

Mailboxes are in room A-110 at the Oak Ridge campus. They are assigned based on the instructor name in the schedule of classes or by instructor/division request.  If we receive mail to someone who we don’t have a mailbox for, we will send the recipient an email.

Whether you DO want a mailbox but don’t have one or have a mailbox but DON’T want one, please contact Mariella Akers.  There is also an "Oak Ridge Pick-up Box" in the Oak Ridge Mailroom (A-110). This box is for RSCC employees who don't have a regular mailbox at Oak Ridge but wish to stop by and pick something up, by arrangement with the sender.

Mailboxes in the mailroom are divided into a section for staff/offices based in Oak Ridge (on the right as you enter) the mailroom and a section for faculty members (on the left).  There is a cross-referenced directory posted on the back of the mailroom door, if you are having trouble finding your mailbox.   If your mailbox is too full to contain mail, any oversized item(s) will be logged as a package and you’ll receive an email.

Deliveries/Oversize Mail

If a package arrives at the Oak Ridge Campus (by courier, US Mail, or other delivery), it will be logged in and locked up in B-109. You will be notified by RSCC email that you have a package.

The package(s) will be available for you to pick up in the Package Office (B-109) between the hours of 8 a.m. and 4:30 p.m. Monday through Friday. If you need to pick a package up after hours/if the office is locked, contact Campus Police at extension 2020.  If you need special pick-up arrangements made, please contact Mariella Akers.

 

You must sign the log sheet indicating that you have received the package (especially if you are picking it up after hours).

 

If the package is too heavy for you to carry, you may borrow a cart (there are dollies and carts outside the Physical Plant).  You may also request that the package be delivered to your office/lab, and it will be delivered in the next few days.

 

After ten days, if you haven't picked up your package, you'll receive a second email reminding you to pick it up or to tell us what arrangements you'd like to make to handle your package.  If we haven't had any instructions about your package after two reminders, we may send it to your division, as we have limited storage space.  We receive several deliveries each day and handle about 20 packages a week.

 

Mail from Traditional Class Students
Students may turn papers in at the Faculty Mail Drop at the Oak Ridge Switchboard/Front Desk in the Visitor's Lobby of the campus.  Campus hours may be found here.  Any mail to instructors that is turned in while the switchboard is staffed will be date/time-stamped and initialed.  The Oak Ridge Switchboard is staffed Monday-Friday, 8-11 a.m. and 12 p.m.-4 p.m.  Mail may be turned in at other times, but it will not be initialed.

ALL MAIL to instructors should have the following information clearly marked on it:

Instructor’s Name
Course and Section Numbers/Course Title OR Instructor's Division
If mail is traveling to another campus via the courier, mail should have the Campus and Division (senders are advised to put mail in an envelope or otherwise seal it to prevent damage/loss)

If this information is missing, mail might be delayed or not arrive at all.  Student must provide their own envelopes.

 

Mail from IDEA Class Students

Students may use the lockbox in the IDEA classroom: there will be a supply of red envelopes and appropriate mailing labels to be filled out.

 

The lockbox is checked once each day, in the morning.  Mail put in the lockbox later that day may not be processed until the following morning.  Mail to faculty at Oak Ridge will be delivered to their mailbox.  Mail to faculty at other campuses will be put into the Courier.

 

Outgoing Employee Mail

 

Intercampus Courier Mail for Employees or Traditional Class Students

Allow at least two days for mail traveling by courier to arrive.  Click for Courier Schedule.

 

Place your mail in an envelope. There is a cabinet below the counter in A-110 marked “Courier Envelopes”.  

 

There are a series of boxes to the right of the door in A-110, marked with campus names.  Make sure the envelope has all other names marked out, and write the recipient’s name, division/program, and campus on the envelope. Place the envelope in the appropriate outgoing box. The courier will go to several campuses after stopping at ours, so they have individual outgoing boxes. Mail to those campuses may reach them later that day. Mail to the main campus or campuses the courier has already stopped at before reaching us will return to Roane County to be sorted.

 

Intercampus Courier Mail to IDEA Students
We strongly encourage all faculty to implement online resources, like Momentum, to handle as much student mail as possible.  However, this is not possible in all cases. 

 

When sending mail to Oak Ridge, noting which IDEA classroom at the Oak Ridge campus (G-201 or G-215) will ensure your mail is delivered promptly.

 

Incoming exams should be marked and routed to the Testing Center. Any other mail to students (returned papers and the like) will be sorted and delivered to the specified room once each day, in the morning. Mail arriving later that day may not be put into the room until the following morning.

 

Mail for Pick-up by Students or Community Members

Student Mailboxes are located next to the Switchboard/Front Desk in the Visitor's Lobby. The mailboxes are organized alphabetically, using the first letter of the recipient’s last name. Recipients may access the mailboxes whenever the campus is open.

Please do not leave anything in your mailbox for non-employees, as the Mail Room (A-110) is off-limits to anyone other than employees.
 

Official Mailing

Should you need to send an official mail-out, write your program’s specific account number in the top left or right-hand corners of the envelope. If you have a large mailing, bundle it with rubber bands and write the account number on the topmost envelope. Put the envelope or bundle into the outgoing mailbox for the main campus (the largest one nearest the door) in A-110.

Regular Stamped Mail

There is a drop-off at the Front Desk/Switchboard for regular stamped mail, which is usually picked up around 10:30 a.m.


Supplies and Equipment

Personal office supplies may be obtained from your Division and sent to your attention at this campus.  With your division’s permission, you may also purchase items from the Bookstore.
 

Housekeeping supplies whiteboard markers to all the classrooms. You may also obtain a marker from a workroom, the faculty secretaries in B-109 OR from the receptionist at the switchboard. Black is the only color we stock.  If you cannot locate a staff member, you may contact Security at 2020 and they will get a marker for you.

If a marker in your classroom is dry, PLEASE throw it away. Otherwise Housekeeping will not know to resupply the classroom.

Instructional Equipment Assistance, Supplies and Training

All requests for assistance with any instructional or office computers or equipment (other than IDEA Room – see below) go through the Help Desk.

 

Click here for instructions on using faxing, scanning, using office machines and using classroom multimedia equipment.

 

IDEA Room Equipment Assistance ONLY: dial extension 4673.

Audio-visual or Instructional Equipment Loans

If you need equipment only for one class or a few classes, you can schedule your class as an extra activity in a classroom that has the proper equipment OR stop by the Oak Ridge Library to check out equipment on a daily basis.  Currently, the Oak Ridge Library has the following available:

2 televisions with DVD/VCR
1 television with Beta video player
1 large-screen television with DVD/VCR
2 multimedia projectors
1 laptop (to be used with the multimedia projectors)
2 overhead projectors
2 large cassette/CD/radio players
1 small cassette player/recorder
1 slide projector
5 slide carousels
1 video camera (requires video tape)
1 tripod for video camera

If you need training or set-up assistance, you must contact the Help Desk (Help@roanestate.edu or extension 4357).  The Library is not able to provide technical assistance.

 

If you need particular equipment for every class that is not provided in your classroom, contact the Help Desk (Help@roanestate.edu or extension 4357) about getting your classroom set up with the equipment you need.

 


Letterhead Stationery

We encourage faculty to download and use the Oak Ridge letterhead templates. You may also order letterhead from your division in Harriman.

 

Clerical Assistance

Secretarial Work

Work order forms are available. We cannot guarantee that work turned in with less than two working days' notice will be completed by your due date.  Drop off work at B-109 or B-110.

Please requisition labels, envelopes, transparencies, colored paper/cardstock, or other special items your work order might need from your division and attach them to your work order request to avoid any delays.

Printer and Copier Addresses

Please secure any confidential information you print as soon as possible.  Trouble with the printers?  Please contact the Help Desk at extension 4357 (HELP) or help@roanestate.edu.

Coffey-McNally Building
Downstairs Faculty Printer:  ORFAC1P1
Downstairs Copier A:  ORB117MFP1
Downstairs Copier B:  ORB117MFP2
Upstairs Faculty Printer:  ORFAC2P1
Upstairs Copier C:  ORFAC2MFP1
Upstairs Copier D:  ORFAC2MFP2

Coffey-McNally Building
First Floor Faculty Printer: ORGB122P1
First Floor Copier E:  ORGB122MFP1
Second Floor Faculty Printer: ORGB213P1
Second Floor Copier F:  ORGB213MFP1
Third Floor Faculty Printer: ORG311P1
Third Floor Copier G:  ORGB311MFP1

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