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RSCC Policy PA-04-02; Direct Deposit of Payroll Checks

RSCC Policy PA-04-02; Direct Deposit of Payroll Checks

Roane State Community College
Policy Number: PA-04-02
Subject: Direct Deposit of Payroll Checks

The following policies and procedures have been established to allow employees to have their payroll checks electronically deposited into their bank account. The policies and procedures are applicable to employees of Roane State and employees of the Tennessee Colleges of Applied Technology at Crossville, Harriman, Jacksboro and Oneida.

All employees are required to receive their pay via direct deposit. Direct Deposit is a process by which an individual’s net pay is electronically transmitted to the employee’s account at a financial institution. Roane State does not require or recommend the use of any particular financial institution.

Employees must complete Form PA-004, Authorization Agreement for Direct Deposit. The following requirements must be followed when completing the form:

  1. All of the employee's paycheck will be deposited into the accounts specified, and must be in the employee’s name.
  2. Employees may have their paycheck deposited into two (2) accounts.
  3. If an employee changes financial institutions, then a new Form PA-004, Authorization Agreement for Direct Deposit, must be completed. Completed form PA-004 must be in the Payroll Office by the 17th of the month.
  4. Direct deposit stubs will no longer be printed and distributed. Employees will receive an electronic copy of their check stub via email. Additionally, the stub information is available using Banner Self Service.

For new employees - if the employee has not turned in a properly completed Form PA-004 by the deadline, the employee’s first payment will be made by check. However, the check will not be released to the employee until a properly completed form is submitted. Students are encouraged but not required to receive payments by direct deposit.

Revision History: 2/09/2004, 7/10/2007, 03/01/2012
TBR Policy Reference: 5:01:00:00
Revision Date Effective: 03/01/2012
Revision Approval By: Gary Goff, President
Original Date Effective: 11/07/1994
Original Approval By: Sherry L. Hoppe, President
Office Responsible: Vice President for Business & Finance
Reviewed: 12/05/2016

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