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Employee Mail/Packages and Student Mail

Employee Mail/Packages and Student Mail

EMPLOYEE MAIL

Incoming Mail/Deliveries

Mail will be sorted by 3 p.m. If you receive a package, you will get a notification after 3 p.m.

Packages may be signed for in Central Receiving (B-109) between 8 a.m. and 4:30 p.m. Monday through Friday. If no-one is in B-109, B-110 or B-111 to sign your package out to you, Campus Police can unlock the doors and retrieve your package.

Contact Mariella Akers to send your package to another campus or make other special arrangements. You'll receive a reminder if your package hasn't been picked up after about ten days. Unclaimed packages will eventually be sent to your Division or Department in Harriman.

Faculty Mailboxes

Mailboxes are in room A-110 at the Oak Ridge campus. If you don't have a mailbox and want one, please contact Mariella Akers.

Adjunct or visiting instructors on the schedule are usually given a mailbox for the semester. If you don't want an Oak Ridge mailbox, please contact Mariella Akers and let her know how you want your mail routed. Courier and USPS mail has usually been sorted into mailboxes by 2 p.m.

If you go by a nickname or middle name (Jane “Lucy” Doe or John “JJ” Smith), please let Mariella Akers know so all of your mail reaches you.

There is also an "Oak Ridge Pick-up Box" in the Oak Ridge Mailroom (A-110). This box is for employees who don't have a mailbox at Oak Ridge but wish to stop by and pick something up, by arrangement with the sender.

There is a cross-referenced Oak Ridge mailroom/routing directory posted on the back of the mailroom door.

Outgoing Courier Mail (to employees or students at other locations)

Allow at least 2 working days for mail traveling by Courier to arrive at the recipient's location. Envelopes are available in a cabinet below the counter in A-110 marked “Courier Envelopes”.

  1. Make sure the envelope has all other names marked out, and write the recipient’s name, division/department, and location on the envelope. Incompletely marked mail may not arrive in a timely manner.
  2. There are a series of boxes to the right of the door in A-110, marked with campus names. Place the envelope in the appropriate outgoing box.
  3. If you have boxes larger than the mail bin to go out, please note that these may take several days to make the transit, as the Courier's van space is limited.

Outgoing USPS Mail

For your convenience, there is a drop-off at the Oak Ridge Front Desk/Switchboard for regular stamped mail, which is usually picked up around 11 a.m.

Outgoing Official Mailing

Should you need to send an official mail-out, write your mailing code (obtained from your Division or Department) in the top left or right-hand corners of the envelope. If you have a large mailing, bundle it with rubber bands and write the mailing code on the topmost envelope. Put the envelope or bundle into the outgoing mailbox for the main campus (the largest one nearest the door) in A-110.


STUDENT MAIL

Traditional Class Student Mail: from students

Students may turn papers in at the Faculty Mail Drop at the Oak Ridge Front Desk/Switchboard in the Visitor's Lobby of the campus. Students are not allowed in the Mailroom.

Traditional Class Student Mail: to students

Pick-Up Mailboxes are located next to the Oak Ridge Front Desk/Switchboard in the Visitor's Lobby. The mailboxes are organized alphabetically, using the first letter of the recipient’s last name. Recipients may access the mailboxes whenever the campus is open.

IDEA Room Mail: from Students

Students may use the lockbox in the IDEA classroom. Envelopes are available from your Division. We gather mail from the lockbox once each morning and route it through the campus mail system.

IDEA Room Mail: to Students

We encourage all faculty to implement online resources, like Momentum, to handle as much student mail as possible. However, this is not possible in all cases.

When sending mail to Oak Ridge, noting which IDEA classroom at the Oak Ridge campus (G-201 or G-215) will ensure your mail is delivered promptly.

Incoming exams should be marked and routed to the Testing Center. Any other mail to students (returned papers and the like) will be delivered to the specified room the first working day after the day the mail was received.


Mail for Pick-up by Community Members

Please do not leave anything in the mailroom (A-110) for non-employees.

Pick-Up Mailboxes are located next to the Oak Ridge Front Desk/Switchboard in the Visitor's Lobby. The mailboxes are organized alphabetically, using the first letter of the recipient’s last name. Recipients may access the mailboxes whenever the campus is open.

 

 

Contact: 

Mariella Akers • (865) 481-2000 ext .2007 • akersm@roanestate.edu

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