RSCC Policy PA-18-01; Hiring and Recruiting

Roane State Community College

Policy Number: PA-18-01

Subject: Hiring and Recruiting

It is the purpose of this policy of Roane State Community College (RSCC) to recruit and hire qualified faculty and staff. The college will ensure that all hiring decisions are made in conjunction with the policy/guideline of the Tennessee Board of Regents (TBR). The following guidelines will be used for hiring purposes.
The hiring supervisor must complete a Position Request Form, Appointment of Selection Committee Form (if required), and obtain the necessary approvals. All Position Request Forms are available on the Human Resources webpage under “Forms.” The following steps outline the contents of the request and the forwarding procedures:
1. Contents of Request Information
  1. Position description and qualifications
  2. Proposed advertisement and position announcement
  3. Qualification ratings
  4. Appointment of Selection Committee including confidentiality form (if required)
2. Forwarding Procedures
  Division Chair or director forwards to Director of Payroll for position and budget information approval. Once approved, forms will be routed for additional required approvals.
3. Adjunct Faculty
  1. Adjunct (part-time) faculty positions are posted on Page Up
  2. Credentials for all faculty must be in accordance with the faculty credentials as outlined in RSCC policy PA-27-01.
4. Human Resources will provide a pool of applicants to respective divisions when openings occur online through TBR employment services portal. Human Resources will advertise all positions, excluding adjunct and temporary. Minimum amount for exempt employees is 30 calendar days and minimum amount for non-exempt employees is 15 calendar days.
  1. All position postings are open until filled. The requesting supervisor will have the option of advertising positions either internally or externally or both simultaneously. The advertising preference(s) should be indicated on the Position Request Form.
  2. Temporary support staff employees can apply for internal positions if employed at the college for at least three (3) months.
A search committee must be appointed for faculty, administrative and professional positions. A search committee is not required for support staff positions.
1. The search committee should include individuals with expertise in the area in which the position will work or from other areas if they can accurately assess the level of experience, skills, and ability required for the position.
2. Each committee must consist of at least two of the following:
  1. Requesting supervisor/designee and/or division head
  2. Respective dean and/or executive officer of the requesting supervisor
  3. A faculty or staff member from the respective division or department
3. Human Resources (HR) will provide the appropriate chair/hiring manager and selection committee with access to the results of the position posted in the applicant portal. All resumes, applications, and documentation provided by applicants will be provided in said portal.
4. The selection committee will screen all applications, conduct interviews, and ascertain the qualified applicants for positions.
No offers of employment shall be made until all approvals have been obtained.
1. The selection committee should use the following guidelines when ascertaining qualifications:
  1. Complete a Confidential Rating Form on each applicant interviewed.
  2. Conduct and complete a minimum of three employment reference check sheets on the recommended applicant. Exceptions will require HR Director review and approval.
2. For all faculty positions, the committee chair shall arrange for candidates to be interviewed by the committee to present a mini-teaching unit as part of the interview process. The committee chair shall complete a Certification/Faculty Form to document compliance with the mini-teaching unit and oral proficiency in the English language (TBR policy 5.02.01.03) on the recommended candidate.
3. For all positions, the president may interview the candidate to be recommended by the committee before the Employment Compliance Form and supporting documents are submitted to Human Resources.
4. The department head/supervisor with the approval of the appropriate executive officer should:
  1. Complete the Employee Compliance Form
  2. Submit the Confidential Rating Form, the Reference Checks, and the Employment Compliance Form to the HR office
  3. Submit the RSCC Certification/Faculty Form (Faculty Positions Only)
The Director of HR will review the submitted Employment Compliance Form for recommended candidate and calculate the salary for approval by the Salary Equity Committee.
The Human Resources office will make the official offer of employment, prepare an offer letter, prepare an appointment letter/agreement, and schedule a benefit session with the successful candidate.

Revision History: 12/13/1999

TBR Policy Reference: 5.01.02.00

TBR Guideline Reference: P-010

Revision Date Effective: 06/12/2025

Revision Approval By: Christopher L. Whaley, President

Original Date Effective: 02/20/1989

Original Approval By: Sherry L. Hoppe, President

Office Responsible: Vice President for Business & Finance

Reviewed: 06/04/2025

Roane State Community College

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