Roane State Community College
Policy Number: GA-13-02
Subject: Timely Warning
The purpose of this directive is to establish policies and procedures for the issuance of timely warning notices for Roane State Community College to notify members of the community about serious crimes against people and property that occur on campus, where it is determined that the incident may pose a serious or continuing threat to members of the campus community. These warnings will be distributed if the incident is reported either directly to the director of Public Safety/Chief of Campus Police or to the director of Public Safety/Chief of Campus Police indirectly through a campus security authority, or individual citizen, or outside law enforcement.
- The decision to issue a timely warning must be decided on a case-by-case basis in light of all the facts surrounding a crime, including such factors as:
- The nature of the crime
- The continuing danger to the campus community
- The possible risk of compromising law enforcement efforts
- The director of Public Safety/Chief of Campus Police issues/posts timely warnings for the following incidents:
- Criminal homicide
- Aggravated assault (cases involving assaults among known parties, such as two friends fighting which results in an aggravated injury, will be evaluated to determine if the aggressor(s) is/are believed to be an on-going threat to the campus community as a whole)
- Robbery by force or threat of force or violence and/or by putting the victim in fear (cases involving pick pocketing and purse snatching will typically not result in the issuance of a timely warning but will be assessed on a case-by-case basis)
- Sexual offenses (forcible rape, forcible sodomy, sexual assault with an object and forcible fondling, incest, statutory rape) (considered on a case-by-case basis depending on the facts of the case, when and where the incident occurred, when it was reported, and the amount of information known by the director of Public Safety/Chief of Campus Police)
- Motor vehicle theft
- Hate crimes
- Other crimes as determined necessary by the director of Public Safety/Chief of Police, or his/her designee in his or her absence
- A timely warning will typically include the following, unless issuing any of this information would risk compromising law enforcement efforts:
- Date and time or timeframe of the incident
- A brief description of the incident
- Information that will promote safety and potentially aid in the prevention of similar crimes (crime prevention or safety tips)
- Suspect description(s) when deemed appropriate and if there is sufficient detail (see below)
- Campus Police/Public Safety contact information
- Other information as deemed appropriate by the director or his/her designee
The description of subjects in a case will only be included in the timely warning if there is a sufficient amount of detail to describe an individual.
- The director of Public Safety/Chief of Campus Police in coordination with Public Relations when possible will draft and send timely warning alerts and updates. Depending upon the nature of the event, the Public Relations office will use RaiderAlert, public address system, campus e-mail, the college’s Web page, news media, and/or social media to send notifications and updates. The director of Public Safety/Chief of Campus Police will advise Public Relations whether the use of the college’s alert notification system is required.
Timely warnings will be filed in each case file with the corresponding incident number.
The director of Public Safety/Chief of Campus Police does not issue timely warnings for the above listed crimes if:
- The subject is apprehended and the threat of imminent danger for members of the Roane State community has been mitigated by apprehension.
- If a report was not filed with the director of Public Safety/Chief of Campus Police or if the director of Public Safety/Chief of Campus Police was not notified of the crime in a manner that would allow the department to post a timely warning for the community. This type of situation will be evaluated on a case-by-case basis. The director of Public Safety/Chief of Campus Police will evaluate any late-filed reports of a crime to determine if a timely warning is nonetheless warranted.
See Section II above.
- Responsible Party
The director of Public Safety/Chief of Campus Police shall be responsible for development and maintenance of this policy for issuance by the president.
Original Date Effective: 07/01/2013
Original Approval By: Christopher L. Whaley, President
Office Responsible: Executive Vice President for Business & Finance
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