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RSCC Policy PA-17-01; Immigration Reform Act

RSCC Policy PA-17-01; Immigration Reform Act

Roane State Community College
Policy Number: PA-17-01
Subject: Immigration Reform Act

The Immigration Reform and Control Act of 1986 imposes an affirmative duty on all employers to refrain from hiring known unauthorized aliens and to verify the status and identification of all new employees. The Employment Verifications System requires that the employers attest, under penalty of law, that the employee being hired is not an unauthorized alien by examining documents listed in Attachment A that establish both identity and employment eligibility.

Of the documents listed in Attachment A, the most readily available combination to be provided by most individuals would be a state driver's license and a social security card. It is the responsibility of cognizant officials of the institution to ensure that an unauthorized alien is NOT employed and to identify the documents reviewed to determine this fact. This law is applicable to all categories of employment at Roane State Community College; i.e. full-time and part-time administrators, faculty, professional non-faculty, clerical and support staff, adjunct faculty, and all categories of student employment. The eligibility/identification certification must be recorded on an official Department of Justice form, available from the Human Resources Office or online on the Human Resources forms page. The eligibility certification portion of the form must be completed and signed by the applicant for employment. The employer verification portion of the form must be completed and signed by the cognizant official of the college. A completed Employment Certification form must be completed within three working days and maintained in the official personnel file of each employee hired on or after June 1, l987.

The following officials are responsible for ensuring the accomplishment of the required eligibility/identification certification by category of employee prior to completion of the hiring process:

Category Rsponsible Official
Full-time/part-time regular administrative, faculty, professional non-faculty, and clerical and support staff Director of Human Resources and Title VI Coordinator
Temporary administrative, faculty, professional non-faculty, and clerical and support staff Hiring division head(s)
Part-time faculty Division dean
College work/study program and TBR Work Scholarship Program Supervisor of student worker
Intramural activities Dean of Students
Personal services contract Division head procuring service

The Director of Human Resources will stock and distribute the Department of Justice employment eligibility certification forms.

EFFECTIVE DATE: This policy is effective for all categories of employees hired on or after June 1, 1987.

Attachment A: Lists of Acceptable Documents

Revision History: 07/01/1990, 11/10/2008
Revision Date Effective: 11/10/2008
Revision Approval By: Gary Goff, President
Original Date Effective: 06/01/1989
Original Approval By: Sherry L. Hoppe, President
Office Responsible: Vice President for Business & Finance
Reviewed: 11/15/2018

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