Students finding it necessary to withdraw from the college must do so officially to maintain good standing and to assure honorable dismissal and/or readmission.
There will be a limit on the number of courses attempted and dropped per academic year based on semester hours attempted as follows:
|Semester Hours Attempted||Maximum Number of "W" Grades|
A student who exceeds the number of "W" grades for two (2) consecutive regular semesters will be notified accordingly and be required to attend mandatory advising sessions for one (1) semester. The intent of mandatory advising is to assist the student from withdrawing from courses when alternative solutions may be available.
At the end of the semester following the mandatory advising, a student who continues to exceed the maximum number of "W" grades for semester hours attempted will be required to return to mandatory advising for two (2) consecutive semesters or until the student's course withdrawal rate meets the satisfactory standards for semester hours attempted.
Academic probation and/or suspension for students exceeding the maximum number of "W" grades for semester hours attempted will be based on the minimum cumulative GPA and not on the number of "W" grades received.
The request for a late drop or withdrawal MUST be made on or before the last day of classes. A student who never attends or stops attending classes and fails to follow the proper withdrawal procedures will be carried on the roll until the end of the semester and a grade of “F” will be recorded.
After the withdrawal deadline published in the academic calendar, no student will be permitted to withdraw from the college or classes and receive the designation of “W” without providing documentation of one of the following unusual conditions or hardships and verification that the mitigating circumstances developed AFTER the withdrawal deadline:
Students meeting the stated circumstances may apply for late withdrawal as follows:
Any exceptions to this policy must be submitted in writing to the Registrar to be reviewed by a committee of the Vice President for Student Learning, the Vice President for Student Services and Enrollment Management and the Registrar. (No appeals will be accepted one calendar year after the semester in which the late withdrawal is being sought.)
NOTE: Learning Support courses may not be dropped except under extenuating circumstances. Anyone seeking to drop or withdraw from a Learning Support course must obtain permission from the Director of Learning Support and provide documentation of circumstances. The Learning Support drop application may be found at http://www.roanestate.edu/learningsupport.
All equipment belonging to the college must be accounted for or paid for and all financial obligations met. If it is impossible for the student to take these steps in person, they should be completed by a person acting as an agent for the student.
Late Withdrawal Requests are for grades only. Requests for refund of tuition or fees should be made directly to the Business Office. Students requesting Late Withdrawals should be aware that withdrawal from coursework may impact Financial Aid eligibility.
For more information please call toll free 1-866-462-7722 ext. 4526 or 865-882-4526.