RSCC Policies & Guidelines
Roane State Community College
Policy Number: PA-09-01
Subject: Civil Leave
The purpose of this policy is to establish the criteria and process regarding civil leave for employees at the System Office and Institutions governed by the Tennessee Board of Regents.
- Any employee, except for a temporary employee with a contract of less than six (6) months, shall be granted civil leave when in obedience to a subpoena or direction by proper authority the employee appears as witness for the federal government, the State of Tennessee, or a political subdivision of the state, or when it is necessary to attend any court in connection with official duties or serve on a jury in any State or Federal Court.
- In accordance with T.C.A. § 22-4-108, the employee shall be excused from returning to employment for any scheduled work day that such employee's responsibility for jury duty exceeds three (3) hours during the day for which an excuse is sought. Travel time is not to be included in determining whether or not an employee's actual jury duty service has exceeded three (3) hours.
- Upon a juror’s request, which must be made prior to each day’s service, the person responsible for issuing fee and/or compensation statements shall provide the juror’s employer a statement that shows the number of hours that the juror spent serving if service has been less than three (3) hours. Employees serving less than three hours on a scheduled work day shall return to work the remainder of their work day.
- If an employee summoned for jury duty is working a night shift or is working during hours preceding those in which court is normally held, such employee shall also be excused from their employment as provided by this section for the shift immediately preceding their first day of service on any lawsuit. After the first day of service, when such person's responsibility for jury duty exceeds three (3) hours during a day then such person shall be excused from their next scheduled work period occurring within twenty-four (24) hours of such day of jury service. Any question concerning the application of the provisions of this paragraph to a particular work shift or shifts shall be conclusively resolved by the trial judge of the court by which the employee has been summoned.
- The employee shall retain all compensation or fees received as a witness or juror. The employee may be required to provide a statement from the court which includes dates and times of service and any compensation received.
- The employee shall also receive their regular institutional compensation as follows: payment for time served on civil leave and time spent traveling to and from court shall be made at the employee's regular rate of pay, except that such compensation shall not exceed the total of the employee's regularly scheduled daily pay. Travel expenses (mileage) and parking fees will not be paid by Roane State Community College.
- Employees involved in personal litigation, or who serve as witnesses in private litigation, shall be charged with annual leave or leave without pay.
Revision History: 11/11/1993, 01/10/1998, 02/01/2000
TBR Policy Reference: 5.01.01.05
Revision Date Effective: 05/02/2022
Revision Approval By: Christopher L. Whaley, President
Original Date Effective: 01/11/1988
Original Approval By: Cuyler A. Dunbar, President
Office Responsible: Vice President for Business & Finance
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Roane State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as protected veteran or any other class protected by Federal or State laws and regulation and by Tennessee board of Regents policies with respect to employment, programs, and activities. View full non-discrimination policy.
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