RSCC Policies & Guidelines
Roane State Community College
Policy Number: PA-17-01
Subject: Immigration Reform Act
The Immigration Reform and Control Act of 1986 imposes an affirmative duty on all employers to refrain from hiring known unauthorized aliens and to verify the status and identification of all new employees. The Employment Eligibility Verification system requires that the employers attest, under penalty of law, that the employee being hired is not an unauthorized alien by examining documents listed in Attachment A that establish both identity and employment eligibility.
- Employers cannot specify which document(s) an employee may present to establish employment authorization and identity. Individual must provide documents from either List A or a combination of List B and List C (one from each). These lists are provided in Attachment A.
- It is the responsibility of cognizant officials of the college to ensure that an unauthorized alien is NOT employed and to identify the documents reviewed to determine this fact. This law is applicable to all categories of employment at Roane State Community College; i.e. full-time and part-time administrators, faculty, professional non-faculty, clerical and support staff, adjunct faculty, and all categories of student employment.
- The eligibility/identification certification must be recorded on an official Department of Homeland Security form, available from the Human Resources Office or online on the Human Resources forms page. The eligibility certification portion of the form must be completed and signed by the applicant for employment. The employer verification portion of the form must be completed and signed by the cognizant official of the college. A completed Employment Eligibility Verification (Form I-9) form must be completed within three working days and maintained in the Human Resources office, of each employee hired on or after June 1, l987.
- The following college officials are responsible for ensuring the accomplishment of the required eligibility/identification verification by category of employee prior to completion of the hiring process:
|Full-time/part-time regular administrative, faculty, professional non-faculty, and clerical and support staff
||Director of Human Resources and Title VI Coordinator
|Temporary administrative, faculty, professional non-faculty, and clerical and support staff
||Hiring division head(s)
|College work/study program and TBR Work Scholarship Program
||Supervisor of student worker
||Dean of Students
|Personal services contract
||Division head procuring service
The director of Human Resources shall be responsible for development and maintenance of this policy for issuance by the Vice President for Business and Finance. The Human Resources Director will stock and distribute the Department of Homeland Security employment eligibility verification form.
Attachment A: Lists of Acceptable Documents
Revision History: 07/01/1990, 11/10/2008, 03/20/2023
Revision Date Effective: 03/20/2023
Revision Approval By: Christopher L. Whaley, President
Original Date Effective: 06/01/1989
Original Approval By: Sherry L. Hoppe, President
Office Responsible: Vice President for Business & Finance
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