Roane State Community College
Policy Number: AA-21-01
Subject: Distance Education
Distance education is an established and effective method for extending educational opportunities. To provide the citizens of the college's service area with greater access to postsecondary education, Roane State Community College (RSCC) affirms the effectiveness of distance education, and recommends the use and development of distance education technologies when deemed appropriate and in the best interest of the student by divisional faculty.
Distance education occurs when there is a physical separation of the teacher and learner and when communication and instruction take place through, or are supported by, any technological means such as telephone, radio, television/video/audio, computer, satellite delivery, interactive video, or any combination of present and future telecommunication technologies.
- Requirements and Standards
All distance education courses offered by Roane State will meet the same academic requirements and quality standards of traditional academic courses. These courses will also be consistent with the level, nature, and mission of the institution.
When a course is offered via the distance education mode, it will carry the same code, title, and credit as other sections of that course. Students will be afforded the opportunity to evaluate the course's organization, content, and delivery through procedures equivalent to those used for traditional on-campus courses.
Students wishing to enroll in these courses must meet the college's institutional admission criteria and any special admission guidelines of programs of which these courses may be a part.
Each distance education course will ensure interaction and timely feedback between students and the instructor teaching the course. As appropriate, these interactions may be individual, group, or mixed. They may take place electronically, e.g. by telephone, by computer, or by interactive compressed video.
Standards for success or failure and procedures for monitoring and assessing student performance and providing timely student feedback will be as rigorous as those used in traditional courses.
Assessment of distance education delivery modes will be conducted through regular student assessments as outlined in Policy PA-26-02, Faculty Evaluations. (You can access the complete detailed policy at www.roanestate.edu/policies/.) Student performance in distance education courses will be compared on a regular basis to courses taught via a traditional format and reviewed by the appropriate academic dean.
Distance Education students shall have reasonable and adequate access to the range of student services and student rights appropriate to support their learning and successful matriculation and comparable to those offered to on-campus users. Support services may include but are not limited to academic advising, counseling, tutoring services, and financial aid. Students, especially distance education students, can search the RSCC library and library services electronically.
Each student enrolled in a distance education course shall have the same opportunity as students enrolled in traditional courses to file a student complaint or grade appeal as stated in the Student Handbook.
Student Complaint information can be found in the Student Handbook at www.roanestate.edu/?6562-Complaint-Procedures.
Grade Appeal information can be found in the RSCC catalog at www.roanestate.edu/catalog/?id=238.
In compliance with the Higher Education Opportunity Act of 2008, Section 495 (HR 4137), RSCC authenticates online student identification with the use of a secure log-in and pass code. In addition, GA-18-01 Ethical and Responsible Use of Computer Resources policy addresses the use of a unique student username and password. (Access the complete detailed RSCC policy at www.roanestate.edu/policies/.)
- Applicability of Board Policies
Unless otherwise provided, all board, accrediting agencies, and institutional policies, standards, and guidelines for on-campus instruction apply to distance education instruction. Applicable board policies include, but are not limited to:
Policy 2:01:01:00 (Approval of Academic Programs, Units, and Modifications)
Policy 2:03:00:00 (Admissions)
Policy 2:03:01:01 (Undergraduate Academic Retention Standards)
Policy 3:05:01:00 (Classification of Students)
Policy 5:02:02:30 (Faculty Promotion at Community Colleges)
Guideline A-020 (Inter-institutional Relationships and Off-Campus Affairs)
- Funding of Distance Education
For the purpose of reporting and appropriations, no distinction shall be made between student credit hours generated through distance education and those generated through on-campus instruction.
Students enrolled in courses designated as “W” indicating web/online delivery method, will pay an additional fee per credit hour; the written procedure and college fee schedule are published online on the bursar’s webpage for Student Fees as well as linked to the fee structure on the Distance Education web page. These funds are used to defray the additional costs for distance education including software, faculty training and development as well as online student services/tutoring.
Roane State will budget for the acquisition and maintenance of distance education hardware and courseware and shall maintain careful records of all operating costs.
Faculty and other personnel involved in the development and implementation of distance education have defined roles and responsibilities as evidenced by job descriptions and other RSCC policies. Please refer to RSCC policies AA-07-01 Curriculum Development, PA-24-01 Faculty Job Description and PA-24-02 Job Description for Academic Deans. (Access the complete detailed RSCC policies at www.roanestate.edu/policies/.)
The selection and appointment of faculty will be provided by the academic deans.
Faculty involved in distance education must receive specialized training in the use of the medium. Roane State will determine teaching load equivalents and faculty compensation for distance education. However, a separate workload scale will be used to determine faculty teaching loads. RSCC will ensure compliance with all applicable intellectual property laws concerning the reproduction of printed materials and the use and transmission of films, filmstrips, videotapes, recordings, performances, or other protected works. Please refer to RSCC policy GA-28-01 Intellectual Property. (You can access the complete detailed policy at www.roanestate.edu/policies/.)
RSCC protects the privacy of all students and their education records and complies with federal and state guidelines regarding information security whether students are enrolled in distance education courses or attend class on campus. Please refer to SA-01-01 Student Records and Security policy and GA-18-08 Data and Personally Identifiable Information (PII) Security. (You can access the complete detailed policies at www.roanestate.edu/policies/.) In addition, all Roane State Community College personnel (administrators, staff, faculty, adjunct faculty and part-time employees) must complete the RSCC Data Security Overview training that can be accessed on the SANS Virtual Training Center web page.
Currently, RSCC has no additional fee for authentication or verification of student identity. The written procedure and college fee schedule are published online at the bursar’s webpage for Student Fees as well as linked to the fee structure on the Distance Education web page.
Revision History: 02/15/1999, 07/02/2007, 07/10/2014, 01/30/2015
TBR Policy Reference: 2:05:00:00
TBR Guideline Reference: A-070
Revision Date Effective: 01/30/2015
Revision Approval By: Christopher L. Whaley, President
Original Date Effective: 02/15/1999
Original Approval By: Sherry L. Hoppe, President
Office Responsible: Vice President Student Learning
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